Contract Administration: Understanding and Implementing Contractual Obligations

Course Information

  • the date

24/02/2025

  • Duration

5 days

  • The city

Dubai

  • Cost
  • Type

in-house

Course details

Contract administration involves the planning, negotiation, execution and performance of any contact with customers or vendors. The preparation and implementation of contracts have great potential for aligning mutually agreeable contracts that lead to positive business outcomes.

This course explores how contractual responsibilities can be described, applied and followed up. Delegates know what constitutes the contract administrator’s management tools and functions. The course will also allow you to consider the key contractual requirements and recognize the effect that they have on potential contract execution and governance.

The Contract Administration course will also enable you to realize the value of information about procurement terms and conditions. Delegates can also consider opportunities to apply lessons gained to recognize Alternative Dispute Resolution (ADR) and how to settle disputes and alliances.

في نهاية دورة تدريب إدارة العقود، ستتمكن من:

فهم الالتزامات الأساسية لمدير العقد
تنفيذ العقد الموقّع بفعالية لتحقيق متطلبات صاحب العمل
اكتساب المعرفة الكافية في تقييم الاختلافات والمدفوعات والمطالبات
تطبيق التقنيات التعاقدية في التعامل مع المخاطر التي تنطوي عليها المشاريع
فهم متطلبات التأمين والسندات والضمانات
فهم أهمية تقنيات حل النزاعات
التواصل بشكل فعال مع الأطراف بشأن مسؤولياتهم التعاقدية
تحديد العملية المتضمنة في إغلاق المشروع

ستكون دورة إدارة العقود مناسبة لـ:

المتخصصين والمحترفين في العقود
منسقي العقود والمشاريع
مديري العطاءات
Supply Chain Professionals
المستهلكون ومسؤولو المشتريات الآخرون
المقاولون والمقاولون من الباطن
مراقبو التكاليف
المديرون التنفيذيون للشركة

Course outline

Introduction to Contract Administration

  • Overview of Contract Administration basics: the purpose and scope of contract administration
  • Defining the role and key responsibilities of a contract administrator
  • Distinguishing between contract administrators and other project stakeholders

Top requirements for contract administrators:

  • Education and professional qualifications for aspiring contract administrators
  • Key competencies and skills: Legal knowledge, communication, and project management
  • Describing the process of contract administration and contract implementation
  • Case Study: analyze a sample approach to managing scope changes, delays, and communication issues in a construction project.

Contract Administration Tools

  • Understanding the key provisions impacting the contract, the scope, deliverables, and timelines of the contract
  • Identifying clauses that define roles, responsibilities, and obligations
  • Understanding provisions related to payment, penalties, and termination
  • Strategies for managing compliance with deadlines, quality, and performance standards
  • Top tools and techniques for Contract Administration:
  • Dissection technique
  • Records management system
  • Change control system
  • Issues and risks logs
  • Scheduling and reporting tools
  • Discussing the nature and challenges in managing and administrating international contracts
  • Exercise: Develop a sample risk log for a given project, identifying potential risks and mitigation strategies.

Contractor Evaluation

  • Introduction to contractor evaluation, its importance and purpose
  • How to use questionnaires and surveys for assessing contractor performance
  • Defining and selecting Key Performance Indicators (KPIs) for contract evaluation
  • Exploring targets and benchmarks to measure contractor success
  • Understanding Service Level Agreements (SLAs) and their role in contractor evaluation
  • Strategies for effective management of subcontractors
  • Exercise: Develop a contractor evaluation survey and identify key KPIs for a sample project.

Changes, Claims, and Disputes

  • Overview of the change process in contracts and projects
  • Understanding breach of contract and its legal implications
  • Discussing money damages as a remedy for breach of contract
  • Defining equitable remedies: What they are and when they apply
  • Types of claims and disputes: Identifying causes and prevention strategies
  • Exploring ADR methods: arbitration, mediation, negotiated rulemaking, neutral fact-finding, and minitrials
  • Exercise: A case study on a project dispute; identify causes, remedies, and possible solutions through ADR methods.

Post-Award Negotiation

  • Understanding negotiation preparation practices in the post-award phase
  • Tips for setting clear objectives for negotiation to align with project goals
  • Techniques to strengthen your negotiation position (e.g., anchoring, collaborative strategies)
  • Approaches for renegotiating scope, timelines, and budgets to reflect changes in project needs
  • Handling conflicts
  • Managing difficult negotiations
  • Managing difficult negotiations
  • Crafting long-term partnerships

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